Agent Insights

9 Strategies for Cost-Efficient Business Travel

Recent years have underscored the significance of face-to-face interactions in business. With a vast majority of professionals recognizing travel as essential for success, companies are increasingly investing in business travel. The first quarter of 2022 witnessed a surge in corporate travel, surpassing much of 2021's activity. However, the challenge lies in managing travel costs effectively, necessitating a collaborative effort across all company levels.

Comprehensive Strategies to Reduce Travel Expenses

1. Access to Cost-Effective Flight Options

Optimizing travel costs starts with accessing lower-priced flight inventories. Traditional booking methods often miss out on cost-saving opportunities. Modern corporate travel solutions offer integrated platforms that provide a variety of options for economical booking.

2. Flexibility in Travel Planning

Encouraging flexibility in travel dates can significantly reduce costs. Allowing employees to choose from multiple travel dates can lead to considerable savings on flights and hotels. Advanced corporate booking tools enhance this process by facilitating easy schedule optimization.

3. Implementing a Robust Corporate Travel Policy

A well-defined travel policy is essential. It should clearly articulate acceptable travel expenses, class of travel, approval processes, per diem allowances, and reimbursement protocols. Incorporating these policies into the booking process simplifies adherence and enhances efficiency. learn more about how you can set up a robust procurement strategy here.

4. Compliance and Approval Systems

Integration of travel policies into booking systems achieves high compliance rates. Establishing clear approval workflows, whether for every itinerary or within certain guidelines, can be efficiently managed through online platforms.

5. Efficient VAT Recovery

Managing VAT recovery for travel expenses can be complex. Utilizing tools that simplify this process can recover significant costs, making the process less cumbersome and more beneficial for businesses.

6. Monitoring Travel Spending Trends

Analyzing travel spending data helps identify areas for cost reduction. Integrating booking tools with expense solutions can offer valuable insights into spending patterns, allowing for strategic budget optimization.

7. Advocating Public or Shared Transportation

Encouraging the use of public or shared transportation in cities can lead to substantial savings. Collaborative travel arrangements can be both cost-effective and environmentally friendly.

8. Transparency and Incentives

Maintaining transparency about travel budgeting and providing incentives for budget-compliant behavior can motivate employees to seek cost-effective options.

9. Exploring Diverse Accommodation Options

Diversifying accommodation choices beyond traditional hotels can lead to savings, especially for longer stays. For regular destinations, negotiating corporate rates or leveraging loyalty programs can be advantageous.


Saving on business travel is a collective effort that requires strategic planning, efficient tools, and a company-wide commitment to cost-effectiveness. For organizations seeking to streamline their travel processes, solutions like BNW VoyagePro can provide an integrated platform that simplifies travel booking, ensures policy compliance, and maximizes cost savings. By embracing these strategies, companies can maintain their competitive edge while efficiently managing travel expenses.

If you want to learn more on how you can manage your travel budgets like a professional you can learn more in our indepth article here.

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Learn More About BNW Travel

From managing booking to expense tracking and real-time reporting, BNW Travel streamlines your corporate/Agent travel management. Our all-in-one platform customized for your travel needs.

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